Forms and Pay

Students must complete and submit the following forms (all available in the Office of Student Employment) in order to be paid:

• I-9 Employment form
  I-9 Employment Verification Forms must be completed in the Office of Student Employment. Documents establishing identity and employment eligibility such as a valid passport, social security card, or employment authorization card are needed to complete this form. Contact the Office of Student Employment for more information.  
• Student Payroll Contract
  A Student Payroll Contract is required for each position held by a student. This means that a student with two jobs should have two separate payroll contracts, signed by each supervisor, on file in the Office of Student Employment. All sections of the student payroll contracts must be completed by both the student and the supervisor.  
• W-4 Employee Withholding Allowance Certificate
  A W-4 form must be submitted to the Payroll Office each academic year and again in the summer if students plan to obtain on-campus summer employment.  
• Time Sheets (Available in the Payroll Office or from Supervisor)
  Student employees must complete and submit a time sheet for each job that they hold. In order to be processed (and for you to be paid), time sheets must be fully completed and legible. All spaces on the time sheets, including the account number, must be filled in correctly. Supervisors must sign time sheets.
  Time sheets are due in the Payroll Office by the 17th and the 2nd of each month.

  Pay Period 1st through 15th		Time sheets due 17th
  Pay Period 16th through 30/31st		Time sheets due 2nd

  Please note that paychecks are only processed on these dates. If a time sheet is late there will be a two-week delay before the next check is processed. Therefore, it is vital that students submit time sheets on time.  
• Paychecks
  All student paychecks will be sent through campus mail to students' mailboxes on the afternoon of the 14th or the afternoon before the last working day of the month. If you would like other arrangements made, please contact the Payroll Office, located in Andrews Annex. Call X 2555 for Angie Swetz, Payroll Coordinator or Janice Fumarelli, Payroll Assistant.