Emergency Sick Time Bank
The Emergency Sick Time Bank is a "bank" of sick time that has been donated by fellow staff members for use by other staff members who are faced with a non-work related catastrophic illness of their own, or that of a family member, and have exhausted their own sick/family leave balances. Donation to and withdrawal from the sick bank is entirely voluntary and confidential.
How can I donate hours?Once each year Human Resources will provide a window of time in which donations may be made. Staff members may donate a maximum of two weeks provided:
- They retain a minimum of one week of sick time in their own accrual. (The number of hours is dependent on the individual's normal work-week).
- Donations can only be made during the enrollment period when Human Resources sends out the enrollment notice.
These banked hours will be assigned to a reserve rather than donated to specific individuals.
Before making a donation, HR recommends that you review the full summary of the College's sick/family leave and disability benefits.
How do I request hours?
- You must have successfully completed the initial 3 month trial period.
- You must have a serious health condition as defined by the Family Medical Leave Act (see below) or a qualified disability under the College’s short-term disability insurance plan.
- Or you must have a family member with a serious health condition as defined by the Family Medical Leave Act.
- You must provide medical documentation of this serious health condition.
- You must have used all available paid compensatory time, sick time, and personal time (non-exempt employees) prior to accepting emergency sick bank hours.
- You must have used all but 1 week of vacation time (defined by a typical work week). You may not carry more than 1 week of accrued vacation time while you are using banked emergency time.
- An award of Sick Leave Bank hours plus your own sick leave and/or disability leave, may not exceed a maximum of six months of paid time off.
- If this is your own serious health condition you must have applied for Short Term Disability (STD). Please be aware that benefits-eligible employees who have been employed for at least one year and who are certified under the STD policy will be paid full salary during the STD period, so emergency leave bank is typically not applicable under these circumstances.
- You may apply for up to three weeks or no more than 30% of the available hours in the sick bank, whichever is lower.
- You may only make one request of the sick bank in any one academic year.
- Sick Leave Bank hours must normally be taken immediately after they are awarded and may not be saved for a later date. However some flexibility will be allowed for isolated doctors visits upon the staff member’s return to work.
Human Resources will not reveal information about any staff member's illness, nor the amount of sick time a staff member may have or may request to cover a leave.
Human Resources will only transfer sick time according to the procedures listed above. Sick days cannot be transferred retroactively once a staff member has returned to work.
If there are no hours available in the sick bank, awards will not be made.
FMLA Definition of Serious Health Condition
Illness, injury, impairment or any physical or mental condition that requires inpatient medical care or continuing treatment by a health care provider.
Examples include emphysema, appendicitis, severe respiratory conditions (such as chronic asthma), heart attacks, heart conditions requiring bypass or valve operations, back conditions requiring surgery or extensive therapy, most cancers, strokes, spinal injuries, severe arthritis, pneumonia, severe nervous disorders, any serious injury caused by an accident on or off the job, emotional distress following a miscarriage, and migraine headaches.
The law also states that a serious health condition must result from one or more of the following:
- A health condition lasting more than three consecutive days, requiring continuing treatment.
- Any period of incapacity due to pregnancy or prenatal care.
- Any period of incapacity due to a chronic, serious health condition that continues over an extended period of time and requires visits to a health care provider (although not necessarily for each episode associated with that condition).
- A permanent or long-term condition for which treatment may not be effective, requiring supervision by a health care professional (examples: terminal cancer, Alzheimer's disease, stroke).
- Any absences to receive multiple treatments for restorative surgery or for a condition that would likely result in a period of incapacity of more than three days if left untreated, such as radiation treatment and chemotherapy.