Most faculty are more than pleased when asked to write a recommendation on a student's behalf. However, it’s important to remember that professors are busy people with several simultaneous demands made on their time by many students. Considering how a positive detailed reference customized to the prospective graduate program can enhance your application, you would be wise to follow the tips we recommend below. After all, you have everything to gain by being considerate of your reference writer's time.

• Allow plenty of lead-time—at least one month if possible—and indicate the program deadline.
• Schedule an appointment in person to discuss your request and overall plans for continued study. If this is not possible, write a detailed letter or e-mail, followed up by a phone call. Remember, you are making a request. The person in question has not yet agreed to write on your behalf, so do not assume anything.
• Bring a copy of your personal statement (or draft), résumé, unofficial transcript, and supporting materials related to the type of program for which you are applying to your personal interview. If you are unable to meet, send the materials.
• If the admissions programs do not include a return envelope, provide stamped envelopes addressed to the individual programs.
• Use the Reference Request Cover Sheet provided to organize the paperwork as a courtesy to your professor.